SIU lists prison IT woes


The Department of Correctional Services (DCS) is losing millions every year as poorly managed IT systems allow the rigging and manipulation of tender processes. So says the Special Investigating Unit (SIU).

ITWeb reports the SIU is probing a range of contracts involving the DCS and these include IT contracts said to be worth several hundred million rand.

The department last year February admitted to Parliament that its procurement systems and processes were plagued by corruption and maladministration. The SIU, that recovers squandered and stolen state money, reports it has so far helped the department recover almost R5 billion since 2006.

The unit in its investigation found that DCS databases were still not integrated; screening processes for services providers were absent; there was low compliance with procurement policy; the DCS had poor data and document management systems; systems were not secured and further failed to restrict lower level employees’ access to information.

The report also revealed fictitious vendors, duplicated payments, fixed bidding processes, and discrepancies between purchase quantities and contract quantities. Repeat refunds, invoices which were paid twice, inflated prices and employee data which was similar to supplier data was also found.

“It is a growing challenge to protect the integrity of systems and processes. There were occurrences of opportunistic and organised exploitation of gaps in systems. Organised fraud is on the increase, in the absence of proper systems to monitor the movement of money and goods in government departments. Poor administration posed as big a threat as fraud,” says the SIU.

In its analysis of the DCS payments database, the SIU scrutinised 750 000 transactions to investigate excessive expenditure in petrol card use. A total of 145 DCS officials were recommended for disciplinary action, while two were charged criminally.

The SIU is also investigating Sondolo IT’s R88 million security contracts for alleged irregularities. In a forensic audit held in May 2008, the SIU cited the Sondolo IT contract for possible tender rigging and collusion with DCS officials.

While the SIU says Sondolo IT’s contract does not fall under the scope of its current investigation, it confirms the contract is being investigated. Corrections minister Nosiviwe Mapisa-Nqakula previously welcomed the SIU’s probe and said the department would implement all recommendations made by the unit.

Sondolo IT is a subsidiary of the nationwide security agency Bosasa Security, which is a part of the Bosasa group of companies. It was registered as a private company in February 2005 and awarded the contract to run the surveillance at the prisons less than a year later.

Pic: A Sondolo IT-run DCS control centre pictured in 2006.