Parliamentary Question: Dpe: Confidential Documents

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QUESTION NO.: 289
289. Mr J F van der Linde (DA) to ask the Minister of Public Enterprises:
(1) How many documents have (a) his (i) ministry and (ii) department and (b) any (i) institution or (ii) agency which receives transfers from his departmental budget classified as (aa) top secret,

(bb) secret, (cc) confidential and (dd) restricted under the provisions of the Minimum Information Security Standards that were adopted by the Cabinet on 4 December 1996 in the (aaa) 2005-06, (bbb) 2006-07, (ccc) 2007-08, (ddd) 2008-09 and (eee) 2009-10 financial years;
(2) What is the (a) name and (b)(i) rank or (ii) employment level of the official who decided on the classification at each specified public body? NW311E

REPLY
(1) The classification and categorization of documents and the nature of their sensitivity are listed below as requested for the financial years 2005-06 to 2009-10. Please note that the classification and the categorization of documents is the same for the 2005-06 to 2009-10 financial years.
(a)(i) MINISTRY

Top secret: There are two (2) categories of Top Secret documents in the Ministry. These are Cabinet memoranda and Cabinet decisions.

Secret: There are four (4) categories of Secret documents in the Ministry. These are memoranda, meeting packs, reports and correspondence.

Confidential: There are three (3) categories of Confidential documents in the Ministry. These are meeting packs, staff case files and reports.

Restricted: There are two (2) categories of Restricted documents in the Ministry. These are staff case files and reports.

(a)(ii) DEPARTMENT

Top secret: Top secret documents in the Department are classified into two (2) categories. These are Cabinet memoranda and Cabinet decisions.

Secret: Secret documents are classified into two (2) categories. These are correspondence and reports.

Confidential: Confidential documents are classified into ten (10) categories. These are correspondence; reports; agreements; contracts; memoranda of understanding; memoranda of agreement; service level agreements; meeting packs; leases; personnel and staff case files.

Restricted: Restricted documents are classified into eight (8), namely: correspondence, reports, case files, PFMA applications, shareholder compacts, corporate plans, meeting packs, and personnel/staff case files.
(b) (i) and (ii) In respect of State Owned Entities (SOE) reporting to the Department, all the SOE are required to comply with various legislation regulating disclosure and classification of documents.
(2) What is the name and rank or employment level of the official who decided on the classification at each specified public body?



The classification of documents for the Ministry and the Department is done by the Director General who is designated the Chief Information Officer according to the Promotion of Information Act 2 of 2000. The classification is regulated by the Minimum Information Security Standards. Therefore, the Director-General in consultation with the Ministry followed the Minimum Information Security Standards to classify records for both the Ministry and the Department according to Top Secret, Secret, Confidential and Restricted. The classification is more fully set out in the Department’s manual developed in 2007/8 pursuant to the Promotion of Access to Information Act 2 of 2000. The Manual is available on the Department’s website at www.dpe.gov.za.