Parliamentary Question: DoP: In how many places are the dockets or case files archived and stored by the forensic science laboratories


Mrs L S CHIKUNGA (ANC) asked the Minister of Police:
(1) (a) In how many places are the dockets or case files archived and stored by the forensic science laboratories (FSL) of the SA Police Service (SAPS) and (b) what is the level of security of all these storage sites;

(2) whether the personnel of these storage sites have been vetted; if not, why not; if so, (a) when and (b) what are the further relevant details;
(3) who is responsible for the safe archiving/storage of drugs at each FSL storage site;
(4) what (a) is the value of the drugs kept (i) in all storage sites and (ii) at each site and (b) security measures are in place in these storage sites;
(5)(a) what is the policy of the SAPS for the destruction of drugs in the FSL, (b)(i) what (aa) quantities and (bb) values and (ii) in what period are the drugs destroyed and (c) who is the project manager heading the destruction of drugs?

(1) (a) The FSL Case files are archived at the following:

In archive rooms on site at each of the laboratories located in Gauteng, KwaZulu-Natal, Eastern Cape and Western Cape.

Supply Chain Management (SCM) in Pretoria

Off-site at the Forum Building in Pretoria

Document Warehouse in Pretoria

Macassar in Cape Town

Belhar in Cape Town
(b) The Forensic Science Laboratory has guards on duty on a full-time basis, as well as access control for on-site archiving rooms. The shipping container on the premises of the Forensic Science Laboratory Silverton in which case files are stored is locked with a padlock. The Forum Building is burglar-guarded and locked. The Document Control Warehouse has security guards and access control with an alarm monitoring system. Brentwood Park is guarded with 24 hour security, CCTV surveillance. Macassar has burglar bars, CCTV Surveillance and access control.
(2) (a) & (b) No, the personnel employed at storage sites are not fully vetted.

The process to ensure vetting of all personnel in the forensic science laboratory environment is in the initial stage with consultations having been activated.
(3) Management and designated members of the SAPS placed within the Chemistry Section both at Head Office and the Regional Laboratories located in KwaZulu-Natal, Eastern Cape and Western Cape are responsible for the archiving / storage of drugs.
(4) (a) The street value of drugs fluctuates and differs from one area to the
other. It also depends on supply / demand of drugs, therefore it is not possible for the Forensic Science Laboratory to determine the street value of these drugs.
(b) Access control measures are in place at all storage sites, though not at the desired level. A security assessment is being conducted to review the situation.
(5) (a) A policy and procedure exists for the destruction of drug related exhibit
material storage and disposal. The policy provides for the destruction of drugs upon receipt of a destruction order received from the relevant authorities including court orders.
(b)(i) (aa) The quantities fluctuates per destruction
(bb) The value is not determinable
(ii) Upon receipt of destruction orders.
(c) The Section Head: Chemistry in the presence of the Component Head: Forensic Science Laboratory and the Divisional Commissioner: Criminal Record and Forensic Science Services.