Parliamentary Question: Dmv: Members of audit committee

1067

QUESTION

Mr M.H. Steele (DA) to ask the Minister of defence and Military Veterans:
1. (a) Who are the members of her department’s audit committee since 1 April 2010, (b) when where these members appointed and (c) how many (i) properly constituted, (ii) quorate, (iii) invalid and (iv) non –quorate meetings has the audit committee held.

2. Whether any issues of (a) internal control or (b) risk management have been (i) identified by and (ii) reported to the accounting officer of the audit committee; if not, why not, in each case; if so, what are the relevant details in each case?

REPLY
1 a and b. The following members were members of the Audit Committee as on 1 April 2010:
a. Dr D. Konar (Chairperson). Dr Konar was re-appointed on 20 January 2009 and signed a contract on 30 May 2008.
b. Mr K.A. Ross (external member). Mr Ross was re-appointed on 20 January 2009 and signed a contract on 26 May 2008.
c. Ms J. Kumbirai (external member). Ms Kumbirai was appointed on 6 December 2007 and a contract was signed.
d. Dr T. Gamede (internal member). Dr Gamede was appointed on 31 March 2009.

The Audit Committee held meetings on the following dates:
a. 29 April 2010. This meeting was properly constituted and quorated.
b.26 May 2010. This meeting was properly constituted and quorated and took place to review
i. the Report of the Accounting Officer for the year ended 31 March 2010;
ii.the Annual Financial Statements for the year ended 31 March 2010:
(1) General Defence Account
(2) Special Defence Account
iii. Disclosure notes to the Annual financial Statements for the year ended 31 March 2010.
c. 29 July 2010. Although the attendance of this meeting did not constitute a quorum, it was decided to continue with the meeting. A resolution that was confirmed by the members attending the meeting was sent to the members not attending for approval. This meeting took place to review
i. the Management report on the regularity audit of the Department of Defence and Military Veterans for the year ended 31 March 2010;
(1)the Report of the Auditor-General to Parliament on the financial statements of Vote No 19: Department of Defence for the year ended 31 March 2010;
(2)the Management report on the regularity audit of the Special Defence Account for the year ended 31 March 2010; and
(3)the Report of the Auditor-General to Parliament on the financial statements of Special Defence Account for the year ended 31 March 2010.
d. 31 August 2010. This meeting was properly constituted and quorated.
2. During each scheduled audit committee meeting, an agenda consisting of the following standing items are discussed:
a. Financial Reports. The Early Warning Report, Certificate of Compliance and the Suspense account are discussed at each meeting.
b. Feedback from the Auditor-General. The Auditor-General provided feedback regarding the progress of their audit as well as the results of the audit.
c.Internal Audit Feedback. The Inspector General Department of Defence provide feedback relating to internal audit matters.
d.Quarterly Report. The Inspector General Department of Defence provide feedback regarding the audit/ inspection results from specific quarters.
e.Performance Against Plan. The Inspector General Department of Defence provide feedback regarding the performance against the approved audit plan.
f. Feedback from the Risk Manager. The Risk Manager provides feedback regarding risk issues in the Department.



Issues regarding internal control and risk management are therefore discussed at each audit committee meeting.