Parliamentary Question: dha: Secrecy

2789

Adv L H Max (DA) to ask the Minister of Home Affairs:
(1) How many documents has (a) her (i) Ministry and (ii) Department and
(b) any (i) Institution or (ii) Agency which receives transfers from her Departmental budget classified as (aa) top secret, (bb) secret,

(cc) confidential and (dd) restricted under the provisions of the Minimum Information Security Standards that were adopted by the Cabinet on
4 December 1996 in the (aaa) 2005-06, (bbb) 2006-07, (ccc) 2007-08, (ddd) 2008-09 and (eee) 2009-10 financial years;
(2) what is the (a) name and (b)(i) rank or (ii) employment level of the official who decided on the classification at each specified Public Body?

NW304E

REPLY:

THE DEPARTMENT OF HOME AFFAIRS:
(1)(a)(i)&(ii) The Ministry, and the Department, continuously, generate, and exchange classified documents. However, to establish the quantity of these documents will require the Department to engage in a massive exercise to collate, all, such documents for the period under consideration. Many of these documents, already, constitute historical documents, and all units that were, and are, still, responsible for the generation of such documents will have to be consulted to get a total quantity.
(2)(a)&(b) According to the MISS Document, “the responsibility for the gradings and re-gradings of document classifications rests with the institution, where the documents have their origin. This function rests with the author, or head of the institution, or his delegate(s).” Therefore, it is the responsibility of the author, under normal circumstances, to classify a document, and to this end, the Department has undertaken various document security awareness presentations to educate officials on the procedures that should be followed to subscribe to this process. The effort is to emphasise that the author of a document must guard against the under-classification, over-classification, or unnecessary classification of documents. Furthermore, the head of an institution, or his / her delegate must, on a regular basis, test classifications of documents generated in his / her institution against the criteria applicable to the relevant classification (see Chapter 2, paragraph 3).

THE GOVERNMENT PRINTING WORKS (GPW):

The GPW has advised, as follows:
(1)&(2) The information is specified in the tables, below:
(aaa) 2005/2006 financial year

DOCUMENT DESCRIPTION

CLASSIFICATION
(aa)

Top secret
(bb)

Secret
(cc)

Confidential
(dd)

Restricted
1.

Technical specifications of security features embedded in the document: BI 1635A Visa Labels

X
2.

Technical specifications of security features embedded in the document: Temporary Residence Permit BI 1639

X
3.

Technical specifications of security features embedded in the document: Amendment of Temporary Residence Permit BI 1638.

X
4.

All personnel records filed at the GPW.

X
(bbb) 2006/2007 financial year

DOCUMENT DESCRIPTION

CLASSIFICATION
(aa)

Top secret
(bb)

Secret
(cc)

Confidential
(dd)

Restricted
1.

Technical specifications related to the African Union passport. This comprised:
(i)

Technical specifications for manufacturing of endpaper and visa sheet substrate.

X

(ii)

Technical specifications on security features embedded in related raw materials i.e. inks and sewing thread.

X

(iii)

Technical specifications for manufacturing of polycarbonate data-page substrate.

X

(iv)

Security features embedded in the layout and design of printed images.

X
2.

Technical specifications for the manufacturing of machinery and equipment. This comprised:
(i)

A booklet assembly line utilised for passport production.

X

(ii)

Two laser imaging machines utilised for passport production.

X
3.

Plans and diagrams related to the infrastructure at the Government Printing Works’ passport factory, which is a National Key Point.

X

(ccc) 2007/2008 financial year

DOCUMENT DESCRIPTION

CLASSIFICATION
(aa)

Top secret
(bb)

Secret
(cc)

Confidential
(dd)

Restricted
1.

Technical specifications related to the new machine readable South African passport. This comprised:
(i)

Technical specifications for manufacturing of endpaper and visa sheet substrate.

X

(ii)

Technical specifications on security features embedded in related raw materials i.e. inks and sewing thread.

X

(iii)

Technical specifications for manufacturing of polycarbonate data-page substrate.

X

(iv)

Security features embedded in the layout and design of printed images.

X
2.

Technical specifications for the manufacturing of four laser engraving machines utilised for passport personalisation.

X
3.

Technical specifications of security features embedded in the document: Emergency Travel Document BI 123

X

(ddd) 2008/2009 financial year

DOCUMENT DESCRIPTION

CLASSIFICATION
(aa)

Top secret
(bb)

Secret
(cc)

Confidential
(dd)

Restricted
1.

Memorandums of Understanding between the Government Printing Works and various suppliers of goods and services related to passport manufacturing. This relates to the following:
(i)

Supply of raw materials i.e. security paper, polycarbonate data-page substrate, inks and sewing thread.

X
(ii)

Maintenance of equipment used for production of security printed matter i.e. passport booklet assembly line, laser imaging machines and laser engraving equipment.

X

Maintenance of infrastructure at the passport factory (National Key Point) i.e. uninterrupted power supply systems, emergency electrical supply installations, computer servers and security systems.

X

X(iii)
2.

Technical specifications of security features embedded in the document: Road Traffic form Z 578.

(eee) 2009/2010 financial year

DOCUMENT DESCRIPTION

CLASSIFICATION
(aa)

Top secret
(bb)

Secret
(cc)

Confidential
(dd)

Restricted
1.

Technical specifications related to the new South African Crew Member Card. This comprised:
(i)

Technical specifications for manufacturing of polycarbonate card substrate.

X

(ii)

Security features embedded in the layout and design of printed images.

X
2.

Technical specifications for the manufacturing of a laser engraving machine used for card personalisation.

X
3.

Technical specifications related to the new diplomatic identity card developed on behalf of the Department of International Relations & Cooperation. This comprised:
(i)

Technical specifications for manufacturing of the identity card-body substrate.

X

(ii)

Security features embedded in the layout and design of printed images.

X
4.

Technical specifications related to the design of security features embedded in the document: Event Visa (computerised version) utilised for the Soccer World Cup

X
5.

Technical specifications related to the design of security features embedded in the document: Event Visa (manual type) utilised for the Soccer World Cup.

X
6.

Technical specifications of security features embedded in vehicle license documents printed on behalf of the Mozambique Government.

X
7.

During 2009/2010 the GPW commenced with a project to develop and implement a new Enterprise Resource System (ERP) as replacement of its existing fragmented systems. All current and future documentation related to this project is classified as restricted.

X
(2)(a) The former Chief Executive Officer of the GPW.
(2)(b)(i) Chief Executive Officer of the GPW.

THE FILM AND PUBLICATION BOARD (FPB):

The FPB has advised as follows:
(1) & (2) No documents have been classified by the Film and Publication Board.

THE INDEPENDENT ELECTORAL COMMISSION (IEC):



The IEC has advised as follows:
(1)(b)(i) (aa) & (bb) None. The records of the IEC are not of a secret nature.
(1)(b)(i) (cc) & (dd) Personal information relating to staff members is classified as confidential and restricted. Sections 16 (3) and (4) of the Electoral Act, 73 of 1998, restricts the availability and use of the voters roll with addresses
(2)(a) Ms Barbara van der Walt.
(2)(b)(i)&(ii) Deputy Manager: Documentation, in conjunction with line management.